🔒 Security Policy

1. Information Security Framework

1.1 Security Governance

DataPingo maintains a comprehensive information security program based on industry best practices and regulatory requirements. Our security framework is continuously reviewed and updated to address emerging threats and maintain compliance with relevant standards.

1.2 Security Policies and Procedures

We maintain documented security policies covering:

• Data classification and handling procedures
• Access control and identity management
• Incident response and business continuity
• Vendor risk management
• Security awareness and training

2. Data Protection and Privacy

2.1 Data Encryption

All customer data is protected using industry-standard encryption:

• Data in Transit: TLS 1.3 encryption for all data transmission
• Data at Rest: AES-256 encryption for stored data
• API Communications: HTTPS with certificate pinning
• Database Encryption: Encrypted database storage with key rotation

2.2 Data Minimization

DataPingo follows the principle of data minimization, collecting and processing only the data necessary to provide our services. We implement automated data retention policies and secure data disposal procedures.

2.3 Privacy Compliance

Our data handling practices comply with major privacy regulations:

• GDPR (General Data Protection Regulation)
• CCPA (California Consumer Privacy Act)
• PIPEDA (Personal Information Protection and Electronic Documents Act)
• SOC 2 Type II compliance framework

3. Infrastructure Security

3.1 Cloud Security

DataPingo leverages enterprise-grade cloud infrastructure with multiple layers of security controls:

• Multi-factor authentication for all administrative access
• Network segmentation and micro-segmentation
• Distributed Denial of Service (DDoS) protection
• Real-time security monitoring and threat detection
• Regular security assessments and penetration testing

3.2 Access Controls

We implement comprehensive access control measures:

• Role-Based Access Control (RBAC): Principle of least privilege
• Multi-Factor Authentication: Required for all system access
• Session Management: Automatic session timeouts and secure tokens
• Audit Logging: Comprehensive logging of all access and actions

4. Application Security

4.1 Secure Development Lifecycle

DataPingo follows secure coding practices and implements security throughout the development lifecycle:

• Security code reviews and static analysis
• Dynamic application security testing (DAST)
• Dependency vulnerability scanning
• Regular security updates and patch management

4.2 API Security

Our APIs are secured using industry best practices:

• OAuth 2.0 and OpenID Connect authentication
• Rate limiting and throttling
• Input validation and sanitization
• API versioning and deprecation policies

5. Third-Party Integrations

5.1 Atlassian Marketplace Security

DataPingo apps in the Atlassian Marketplace undergo rigorous security reviews and comply with Atlassian's security requirements:

• Secure data handling for Jira, Confluence, and other Atlassian products
• Compliance with Atlassian's data residency requirements
• Regular security assessments and updates
• Transparent data usage and permissions

5.2 Google Workspace Integration

Our Google Sheets integrations follow Google's security best practices:

• OAuth 2.0 with minimal scope permissions
• Secure handling of Google API credentials
• Compliance with Google's API usage policies
• Regular security reviews of integration points

6. Incident Response and Business Continuity

6.1 Security Incident Response

DataPingo maintains a comprehensive incident response plan:

• Detection: 24/7 security monitoring and alerting
• Response: Defined escalation procedures and response team
• Containment: Immediate isolation and mitigation procedures
• Recovery: Systematic restoration and validation processes
• Communication: Timely notification to affected customers

6.2 Business Continuity

We maintain robust business continuity measures:

• Automated backup systems with 99.9% durability
• Disaster recovery sites in multiple geographic regions
• Recovery Time Objective (RTO): 4 hours
• Recovery Point Objective (RPO): 1 hour
• Regular disaster recovery testing

7. Compliance and Certifications

Standard/Regulation	Status	Description
SOC 2 Type II	Compliant	Security, availability, and confidentiality controls
GDPR	Compliant	European Union data protection regulation
CCPA	Compliant	California Consumer Privacy Act
ISO 27001	In Progress	Information security management systems

8. Vulnerability Management

8.1 Vulnerability Assessment

DataPingo conducts regular security assessments:

• Quarterly penetration testing by certified security firms
• Continuous vulnerability scanning of infrastructure
• Regular security code reviews
• Bug bounty program for responsible disclosure

8.2 Patch Management

We maintain a comprehensive patch management program:

• Critical security patches applied within 24 hours
• Regular security updates for all systems and dependencies
• Automated vulnerability scanning and alerting
• Change management processes for security updates

9. Employee Security

9.1 Security Awareness Training

All DataPingo employees receive comprehensive security training:

• Initial security orientation for new employees
• Annual security awareness training
• Phishing simulation exercises
• Incident response training for relevant personnel

9.2 Background Checks

All employees with access to customer data undergo background verification appropriate to their role and local regulations.

10. Data Breach Notification

10.1 Notification Timeline

In the event of a security incident affecting customer data:

• Internal notification: Immediate (within 1 hour)
• Customer notification: Within 72 hours of confirmation
• Regulatory notification: As required by applicable laws
• Public disclosure: As legally required or appropriate

10.2 Notification Content

Security incident notifications will include:

• Nature and scope of the incident
• Types of data potentially affected
• Steps taken to contain and remediate the incident
• Recommended actions for affected customers
• Contact information for questions and support

11. Third-Party Security

11.1 Vendor Risk Management

DataPingo evaluates and monitors the security practices of all third-party vendors:

• Security questionnaires and assessments
• Contractual security requirements
• Regular vendor security reviews
• Business associate agreements where applicable

12. Policy Updates and Review

This Security Policy is reviewed annually and updated as necessary to reflect changes in our security practices, regulatory requirements, and industry standards. Customers will be notified of material changes through our website and direct communication.