Open a list of pages

Choose a space

Opened from Apps, the app starts on Choose a space to organize: a table of every space you can see, read to the end however many there are. Archived spaces aren’t listed.

• Search spaces — keeps the spaces whose name contains what you type, ignoring capitals.
• The order — most recently updated first, going by the last page or blog post edited in each space, as the line above the table says (4 spaces, most recently updated first). Spaces with no date follow, by name. Dates for less active spaces are looked up as their rows come on screen, so the order can shift a little while they load.
• The columns — Space, Type (Team or Personal) and Last updated, which reads No pages yet for a space with no pages or blog posts.
• 20 spaces to a page, with Previous and Next below the table once there are more.

Press Select, or anywhere on the row, to open that space on its top level. A space without a home page can’t be opened. To switch spaces later, ← Choose another space above the organizer brings the table back; if you have unsaved changes, it asks first (see Leaving with unsaved changes).

Open a page to see its child pages

Click a page’s title in the list — titles that open carry a small arrow — and it becomes the parent: the list switches to its child pages. Clicking anywhere else on the row ticks the page instead; Select and drag pages covers that.

• Folders open the same way, and their contents are sorted and moved like any other list.
• Whiteboards, databases and smart links are listed because they share the page tree with pages, and they are sorted and moved along with the pages around them. The app opens only pages and folders as parents, so their titles don’t open.
• A page with nothing under it opens to Title has no child pages yet.

When the list has two or more pages and you can move them, a hint line above it says what you can do there. At the top level it reads These are the top-level pages of Team Handbook. Drag across them to select, then drag to reorder. Moving a page moves all its child pages with it. Under any other parent it reads Drag across pages to select them, then drag them to reorder, or drop them on the middle of a page to move them inside it. It steps aside, keeping its line so the list doesn’t jump, while you have pages ticked, unsaved changes, or a drag or save under way.

The breadcrumb

The line above the list is a breadcrumb: the parents you opened on the way down, ending with the one on screen. Click any earlier entry to go back up to it. It starts where the app opened — the space’s home page, under the home page’s own title (Team Handbook Home), or in the ••• dialog the page you opened it from — and opening a page from the page tree starts it again from that page.

The page tree

The Page tree beside the list shows the whole space, with the space’s name at the top standing for its home page. It shows only pages and folders, the only items the app opens as parents.

• Click a name to show its child pages in the list. The parent on screen is highlighted in the tree.
• Click the arrow beside a name to open or close that branch of the tree, without changing the list.
• Branches load as you open them, showing Loading… first, No child pages when there is nothing under them, or Couldn’t load. if reading them failed.
• After every save the tree reads each open branch again, so it shows the order the save left.
• While you drag, it is a second place to drop pages, at any depth; hold a page over a closed item and it opens after a moment. A +n beside an item counts the pages waiting to move there when you save.

In the ••• dialog the tree still shows the whole space, so you can reach pages outside the one you started from. To give the list more room, use Hide page tree.

Your changes come with you

Unsaved changes aren’t tied to the list you made them in. Sort one parent, open another and drag pages there, move a few to a third: the Unsaved changes panel keeps all of it, and going back to a parent shows it the way you left it. One Save changes saves the lot, within the limits.

Ticks are the exception: opening another parent clears them. And while a save is running you stay where you are — the breadcrumb and the page tree don’t switch lists until it finishes.

How many pages a list shows

All of them. A parent’s child pages, each branch of the page tree, and the spaces on the Apps page are all read from Confluence to the end, 250 at a time. There is no cap. A long list scrolls inside its own box, which reaches down to near the bottom of the window.

• The count in the list’s header says how many there are (12 pages), counting folders and other content too. Tick some and it reads n selected instead.
• The order is the order Confluence’s own page tree shows, read fresh each time you open a parent, with your unsaved changes applied on top.
• Pages you can’t view don’t appear. The app reads Confluence as you, so its permissions and page restrictions apply exactly as they do in Confluence.
• Only current content is listed. Anything else, such as archived pages, is left out.

If you can only look

Moving pages in Confluence needs Space admin or the Manage all content permission in that space, and the app checks for the same thing when a space opens. Without either, the list opens read-only, under this banner:

You can see this order but not change it. Moving pages needs Space admin or Manage all content in Team Handbook.

You can still open pages and browse the tree, but pages can’t be ticked, dragged or sorted.